Payroll Coordinator (Full Time)

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Who We Are

Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are dedicated to strengthening women’s and girl’s voices, broadening their choices, building dynamic leadership and providing essential services that promote safe, inclusive and equitable communities.

Position Description

Prepares YWCA’s bi-weekly payroll for 400+ salary and hourly employees and assists in answering employees’ payroll enquiries.  

  • Process and administer bi-weekly payroll;
  • Liaises with leaders and employees regarding payroll related inquires;
  • Verifies bi-weekly timesheets for accuracy in Payworks Human Resources Management System;
  • Audits timesheets to ensure no duplication or other issues are apparent;
  • Follows up on all incorrect timesheets and documents with the appropriate departments/individuals for correction and approval;
  • Ensure payroll compliance with Collective Agreements for unionized employees;
  • Tracks and adjusts pension credit entitlements;
  • Prepares Record of Employment (ROE) for employees as needed;
  • Reviews and confirms all payroll entries including (but not limited to) new hires, change of status (including benefit entitlements), terminations, and bank deposit information for accuracy and completeness;
  • Responds to enquiries and resolves data discrepancies, provides hard-copy back-up and/or written explanations;
  • Prepares all remittance reports related to payroll including statutory remittances, pension contributions, union dues, group benefits, garnishees, Family Support, insurance, and charitable donations then forwards to Accounts Payable for processing;
  • Liaises with Human Resources and prepares various reports as required (e.g. union reporting requirements and seniority listings);
  • Prepares year-end close-off relating to income tax, Canada Pension Plan (CPP), Employment Insurance (EI), Employer Health Tax (EHT), Workplace Safety & Insurance Board (WSIB), T4/T4A tax forms, and pension adjustment calculations;
  • Provides support to internal Payworks users, including training sessions and resource guides;
  • Liaises with Payworks directly to address any system issues;
  • Responds to enquiries, resolves or directs calls to appropriate individuals;
  • Support requests for information from auditors or regulatory agencies;
  • Maintains files and documentation in accordance with YWCA policy;
  • Ensures confidentiality and privacy of financial records, employee information, and payroll records;
  • Assists with system changes, filing, and general correspondence;
  • Understands emerging trends, leading practices, industry professional standards;
  • Recommends changes to policies, processes, and systems as appropriate to improve and enhance service delivery;
  • Supports YWCA Hamilton mission, vision, and values;
  • Perform other duties as required.


  • Completion of 2 years’ college program in business administration or equivalent preferred;
  • Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) certification considered an asset;
  • Minimum 2 years’ full-cycle experience in payroll (Payworks experience highly preferred);
  • Experience with Microsoft Excel considered an asset;
  • Must be able to work from a feminist, anti-racist/anti-oppressive perspective;
  • Must provide a current Criminal Record Judicial Matters Police check or willingness to obtain at own cost;
  • Bilingual English/French or other languages an asset.


YWork For Us?

At YWCA Hamilton, we are intentional about fostering a workplace culture that values positive physical and emotional well-being through our values of Inclusivity, Equity, Community, Self-determination, and Accountability. We invest in our employees so that we can bring our values into the communities in which we live. We offer our employees:

  • On-the-job training and professional development opportunities
  • Staff fitness, childcare and recreation discounts
  • Opportunities to get involved in our community
  • A competitive total rewards package

If you’re passionate about making a positive impact in the lives of women, children, and families every day, we would love for you to join our team!

Payroll Coordinator (Full Time)

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Start Date

  • November 29, 2021

Posting Date

  • November 23, 2021


  • December 7, 2021

Job Code

  • 5-HAD-2021


  • 37.5 hours per week


  • Hamilton, ON


  • Finance

Reports To

  • Accounting Supervisor

Thank you for your interest in YWCA Hamilton:

As part of YWCA Hamilton’s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, Métis, from racialized communities, immigrant, refugee, LGBTQ2S+, persons with disAbilities, and individuals from other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.

Please Note:

All applicants must be fully vaccinated against COVID-19 and only candidates selected for an interview will be contacted. Personal information collected during the recruitment process will only be used for employment opportunities only in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered.

Please submit resume by email or mail, indicating the JOB CODE in your subject line:

YWCA Hamilton

75 MacNab St. S.

Hamilton, Ontario

L8P 3C1

ATTN: Human Resources

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